Policies

As a researcher you will need to ensure your compliance with multiple open access policies including the NTU Publications Policy, the Hefce policy for REF2021 and you may be subject to further requirements by your research funder.

NTU Publications Policy

As part of the NTU Publications Policy PDF icon , academic staff are required to deposit, where copyright allows, the following research outputs into the Institutional Repository (IRep):

  • Journal articles and conference proceedings with an ISSN
    • Deposit as soon after the point of acceptance as possible and no later than three months after this date.  
    • Authors must provide the accepted and final peer-reviewed text and are expected to add embargo details for the journal following a check on SHERPA/RoMEO.  
    • Following publication of the output, the depositing author is responsible for updating the record in IRep with full bibliographic details, including the date of publication.  This needs to happen as soon as possible after the point of publication and no later than one month after this date. 
    • Compliance with this policy safeguards NTU output eligibility for submission to the REF.
  • Book chapters and monographs that report original research
    • Deposit as soon as possible after the point of the publication and no later than three months after this date.
  • Practice-based outputs 
    • Deposit supporting digital content illustrating the nature of the work as soon after the point of publication as possible and no later than three months after this date.  
  • Bibliographic details of all other research outputs should be deposited in IRep. 

HEFCE policy for REF2021

HEFCE have stated that journal articles and conference proceedings with an ISSN accepted for publication after 1 April 2016 must be made open access to be eligible for submission to REF2021. 

  • Authors must deposit the accepted and final peer-reviewed text in IRep as soon as possible after the point of acceptance and no later than three months after this date.
  • HEFCE have said that gold and green routes to open access are acceptable.
  • Publishers often impose a delay before repositories can make manuscripts openly available. The maximum permitted embargo is 12 months (for Panels A and B) or 24 months (Panels C and D). Articles still under embargo are eligible for REF submission, provided they meet the requirements of the policy.

Further information is available in our guide on Open access and REF PDF icon .

Funder policies

Our guide on Open access and funded research PDF icon provides information on funder policies, including the RCUK Policy on Open Access.